Job description
FLEET SERVICES OFFICE STAFF
We seek a highly motivated and creative student to assist UW Fleet Services through administrative support of staff members’ day-to-day workload and communications with diverse staff and community members. Daily tasks and specific projects may vary, but will generally include the items listed below.
Primary Duties
· Provide customer service in the UCAR rental office: help clients set up accounts, add budget numbers, and place rentals.
· Assist with the reconciliation process for Fleet Services credit cards.
· Schedule appointments with Fleet Services vendors.
· Scanning and uploading files
· Process files to be closed
· Mail documents as directed
· Printing/scanning/copying
· Assist with data clean up and data entry
· Basic web research
Other Duties:
· Assist front desk as needed
· Undertake special projects and other tasks as assigned
Experience you will gain as a student employee:
· General office operations and customer service
· Electronic file organization
· Writing communications with faculty/staff/students at UW as well as patent attorneys and other outside institutions.
Requirements
· Proficiency in Microsoft Office tools such as Word, PowerPoint, Excel, and Outlook
Desired:
· Experience with operating vehicles and navigating campus.
· Strong organizational, interpersonal and communication skills
· Evidence of skills in critical thinking, problem solving and navigating ambiguity
· High attention to detail
· Proven ability to multi-task and work independently or as a team member
Compensation:
Pay starts at $19.97/hour with very flexible weekday availability. Join our team!
About UW Fleet Services
UW Fleet Services staff are responsible for the management, repair, and maintenance of 740 vehicles utilized to conduct official university business. Our Rental Office focuses on customer service and managing our short-term rental program, UCAR. Under minimal supervision, the Student Office Assistant will be responsible for providing general customer service and conducting basic office tasks.