The College of Arts & Sciences Advancement office supports the mission and values of the College to advance fundraising, marketing, and alumni initiatives. Our goal is to is to engage stakeholders in meaningful interactions that foster pride, advocacy and private support for the College of Arts & Sciences (CAS). The Advancement office supports faculty through grant awards, students through scholarships, alumni through events and stewardship, and departments through story promotion and marketing efforts.
Activities associated with this position involve assisting with the planning of events, donor and alumni research, administrative support, and stewardship outreach. The Student Advancement Assistant works closely with the Advancement administrators and together they provide support to other members of the College’s team of fundraising professionals, including the Dean of the College of Arts & Sciences and the Associate Dean for Advancement. This is a hybrid position based in George F. Russell Hall.
Department: College of Arts & Sciences
Location: Seattle Campus, George F. Russell Hall
Pay Rate: $17.50/hour
Hours Per Week: Up to 19 hours/week
DUTIES & RESPONSIBILITIES
ADVANCEMENT SERVICES (40%): Update, maintain and create CAS Canvas pages | Document office policy and process best practices and communicate across the wider Advancement team | Maintain confidential donor records and provide document and data management using Advance, Reportal, and Export+
EVENTS & SPECIAL PROJECTS (40%): Work closely with the Advancement Assistants to assist with the planning of donor engagement activities and more broad-based event details, programs and initiatives | Maintain accurate and up-to-date project calendar outlining projects requests and deadlines from other advancement coordinators | One-off projects to streamline and organize office procedures
BUDGET & PAYROLL (20%): Monitor and digitally file financial reports on expenditures each month | Monitor budget and ProCard reconciliation digitally each month | Assist with office supply ordering as needed
- Ability to stay organized and on task while setting priorities to handle multiple projects efficiently and effectively
- Strong interpersonal and customer service skills to express oneself clearly and empathetically in interactions with others in all forms of communications
- Strong computer skills including Microsoft Word, PowerPoint, Excel for specials reports, spreadsheets, databases, forms etc.
- Comfortable working independently and taking initiative while demonstrating creativity and attention to detail in problem solving and decision making
- Knowledge of alumni relations and development principles, or strong desire to acquire these skills and experience
- Willingness to learn new skills, specifically around financial processing, filing, and database management
CORE SKILLS GAINED
- Broaden your knowledge of fundraising and development with help from a supportive team of experts
- Gain advanced office and computer skills that are transferable to any business environment
- Opportunities to self-direct your work and practice project management