Hiring and onboarding

The following resources are designed to help new and seasoned managers recruit, hire and retain diverse and talented students.

Advertising Student Positions
Find a list of ideas, tips and resources here. Key to the process will also be Handshake, the UW’s job & internship board for students and alumni! Find step-by-step instructions to set up a company account here.

Hiring Work Study Students
Three resources to support the hiring of Work Study students including an overview hiring guide, an FAQ for managers interested in hiring Work Study students and an FAQ for students who are curious about Work Study.

Hiring Checklist for Student Employees
Steps on hiring a new student employee, including policies and procedures.

Job Description Tips
A guide complete with “do’s” and “don’t’s” to help you communicate to potential employees exactly what the job entails and who you are hoping to find.

Job Description Template
A job template with examples that include sections such as department description, job duties, diversity statement, qualifications, pay rate and more.

Hiring International Students:
In most cases, UW Departments CAN hire international students for student on-campus roles!  Details here: https://iss.washington.edu/employment/f1-employment/on-campus/ .

UW International Student Services is the subject matter expert providing guidance to international UW students and assisting UW departments who wish to hire them, including information on:

The UW ISS office also offers various workshops to students which can help UW staff and faculty better understand international student work options while on-campus. Please contact the UW ISS office directly for any additional questions you may have: uwiss@uw.edu

Student Employee Eligibility & Compensation:
University of Washington Human Resources can provide guidance on the procedures & process of hiring UW student employees, including:

  • Employment Eligibility & Monitoring
  • Compensation Information
  • Work Hour Limits
  • Hourly Pay Requirements, Work Records, and Overtime

Additional UW informational pages on student employment topics include:

Please contact your department, college/school, or division’s HR Consultant or Employment Specialist for any additional questions you may have regarding the procedure of hiring student employees.

What’s next after hiring?
After hiring your student employee(s), the next step is onboarding them to the organization and their particular role. The University of Washington and the divisions supported by our student employees are large and complex organizations; therefore, it is critical that student employees have a similar thread of content to help them understand the organization they are a part of, the resources available to them, and the importance of their work. Every office is unique and provides training specific to its policies and procedures, and these resources can establish a solid foundation.