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Employer User Policy

The  Career & Internship Center at the University of Washington makes facilities and services available to all bona fide employing organizations with full-time, part-time or summer jobs; or internships. It is important that employers using campus facilities under this policy will interact with students, alumni and Career & Internship Center staff in a professional and ethical manner. The following guidelines govern the manner in which employers may use The Career & Internship Center to access candidates, in keeping with the mission and purpose of the Center and the University.

Legal and ethical restrictions
In order to protect our students, the Career & Internship Center reserves the right to refuse service to employers due to any of the following: dishonesty; breach of confidentiality; fraud; misrepresentation; abuse or other harassment of University of Washington students, alumni or staff; or any other violation of University rules and regulations, local, state or federal laws. Additionally:

  • Employers not eligible to use the Career & Internship Center include those who have been judged by a court of law in the United States to be engaged in illegal activities
  • Employers who are involved in strikes and are hiring for positions which are included in the affected bargaining units
  • Employers who request personal data (i.e. social security number, bank account information) at the time of application
  • Employers who misrepresent their organization by providing dishonest information or omitting critical information
  • Employers who violate equal employment opportunity and affirmative action principles as set forth by the  University of Washington and the National Association of Colleges and Employers (NACE). Employers are expected to provide reasonable accommodations upon request.

Network Marketing and Similar Organizations
These Organizations are not considered “employers” by the Career & Internship Center and are not eligible to participate in on-campus interviewing, resume referrals, job listings, employer presentations, and/or sponsorships for on-campus activities.

The Career & Internship Center considers organizations that engage in the following to be Network Marketing Organizations:

  • Sponsoring or hiring an individual to set up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.
  • AND/OR –
  • Requiring an initial cash or capital investment, account balance or similar fiscal requirements from
    this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may include but is not limited to such things as direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.

The Career & Internship Center has established these criteria for identifying appropriate entrepreneurial employment opportunities for promotion through its services. Start-ups must have progressed sufficiently in their business development process so that they can:

  • Provide a company name, business address, website and email address, and identify a principal as the key contact;
  • Verify that they are not seeking potential partners or investors;
  • Confirm that they have obtained the necessary business licenses and Tax ID’s as well as sufficient funding, including identifying their funding model and investors, if requested;
  • Offer positions for pay, not just for equity; pay must meet state minimum wage expectations.
  • Provide clearly defined organization and position descriptions in HuskyJobs.

Intellectual Property
For any roles in which a student would be involved in the development of ideas, processes or protocol that could lead to actual technology, patentable subject matter, copyrighted materials or trade-marks or other Intellectual Property (IP) considerations, we require that the student be working with a UW Faculty Member Sponsor throughout the duration of the experience.

Employers using the Center’s services will offer regular/base salaries for positions. A draw against future earnings does not constitute a salary. Employers offering commission-based positions may post job listings at The Career & Internship Center provided they are full-time career opportunities. No commission-based part-time or internship positions will be posted, unless approved by The Career & Internship Center on a case-by-case basis.

Fees Charged to Candidates
Employers that require students or alumni to purchase a franchise, purchase supplies, pay for training or orientation, invest or pay a ‘start-up’ or application/access fee as a condition of employment, will not be allowed access to any Career & Internship Center services or provided sponsorship by the Center. Because it is ultimately a student’s decision to participate, organizations are free to recruit UW students through means outside of The Career & Internship Center.

Third Party Employers
Employment agencies, temporary agencies and search firms are eligible to utilize a limited selection of our services but MUST abide by the guidelines outlined in our Third Party Employer User Policy.

The University of Washington is a non-commercial campus. Employers are not allowed to recruit for positions whose duties will involve the on-campus sale or promotion of products, goods or services to UW students, faculty or staff (e.g. Campus Brand Ambassadors).

Adult entertainment
Employers may not post any positions related to the adult entertainment industry.

Employment professionals participating in any Career & Internship Center services or resources are required to be working within a framework of professionally accepted recruiting, interviewing, and selection techniques as stipulated in the  NACE Principles for Professional Conduct.

Job Offers
It is imperative that candidates have a substantial response time to make an informed decision once an offer has been extended. We recommend that students be given a minimum of two weeks to decide whether to accept a job offer. Considerations can be  found at the NACE website. Please do note that some programs within the UW have more stringent guidelines (Computer Science & Engineering, Design, iSchool and more) – please consult  econeill@uw.edu for further guidance.

Exploding Offers
Exploding offers and special incentives such as diminishing bonuses or location preference should not be used to encourage early acceptance of a job offer.

Employment/recruitment professionals will maintain confidentiality of student/alumni information regardless of the source and will not release it to any other organization without the prior written consent of the student/alum.

Use of alcohol
The use of alcohol by minors at any point during on-or-off-campus recruiting is prohibited. Any organization violating this policy will no longer be eligible to participate in career events or programs.

Reporting of hiring information
The Career & Internship Center requests employers to inform us of all offers of employment that are extended to students in order to help maintain accurate statistics regarding student employment. Employment records are kept confidential & used only for statistical purposes.

All hiring and compensation for work performed by student employees is handled directly between the student and the employer. The Career & Internship Center does not perform background checks on students applying for jobs, nor on employers posting job opportunities. Employers and students are encouraged to request reference information from each other as needed to establish qualifications, credentials and overall fit between the employer and the student applicant.

The Career & Internship Center reserves the right to use discretionary judgment based on an organization’s circumstances when determining whether to further grant or limit access beyond this policy.

If you have questions regarding this policy, please contact Career & Internship Center Associate Director Emma O’Neill-Myers at 206.543.9109 or  econeill@uw.edu