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Employer User Policy

The Career & Internship Center at the University of Washington makes facilities and services available to all bona fide employing organizations with full-time, part-time or summer jobs; or internships. It is important that employers using campus facilities under this policy will interact with students, alumni and Career & Internship Center staff in a professional and ethical manner.  The following guidelines govern the manner in which employers may use The Career & Internship Center to access candidates, in keeping with the mission and purpose of the Center and the University.

Eligibility for use of Career & Internship Center Services

Legal and ethical restrictions

Employers not eligible to use the Career Center include:

  • Employers who have been judged by a court of law in the United States to be engaged in illegal activities
  • Employers who are involved in strikes and are hiring for positions which are included in the affected bargaining units
  • Employers who request personal data (i.e. social security number, bank account information) at the time of application
  • Employers who misrepresent their organization by providing dishonest information or omitting critical information
  • Employers who violate the Non-Discrimination policies outlined below
  • Employers with generic email addresses (e.g. Gmail, Yahoo) except those specifically granted an exception by a member of the Career & Internship Center staff.

Non-Discrimination Policy

Employers are expected to engage in non- discrimination practices in their recruitment activities, and to follow equal employment opportunity and affirmative action principles as set forth by the University of Washington and the National Association of Colleges and Employers (NACE). Employers are expected to provide reasonable accommodations upon request.

Network Marketing, Multi-Level Marketing Organizations and Franchise Opportunities

Network Marketing or Multi-Level Marketing Organizations, and those organizations seeking UW candidates to become franchise owners, are not considered “employers” by the Career Center and are not eligible to participate in on-campus interviewing, Resume Books, job listings, employer presentations, and/or sponsorships for on-campus activities.

The Career Center considers organizations that engage in the following to be covered by this policy:

  • Sponsoring an individual to set up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.


  • Requiring an initial cash or capital investment, account balance or similar fiscal requirements from this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may include but is not limited to such things as direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.


Employers using the Center’s services will offer regular/base salaries for positions.  A draw against future earnings does not constitute a salary.  Employers offering commission-based positions may post job listings at The Career & Internship Center provided they are full-time career opportunities.  No commission-based part-time or internship positions will be posted, unless approved by The Career & Internship Center on a case-by-case basis.

Fees Charged to Candidates

Employers that require students or alumni to purchase a franchise, purchase supplies, pay for training or orientation, invest or pay a ‘start-up’ or application/access fee as a condition of employment, will not be allowed access to any Career & Internship Center services.  Because it is ultimately a student’s decision to participate, organizations are free to recruit UW students through means outside of The Career & Internship Center.

Third Party Employers

Employment agencies, temporary agencies and search firms are eligible to utilize a limited selection of our services but MUST abide by the guidelines outlined in our Third Party Employer User Policy. Of particular import is the fact that Third Party agencies who require applicants to pay a fee for services are not eligible to use the Center’s services.


The University of Washington is a non-commercial campus.  Employers are not allowed to recruit for positions whose duties will involve the on-campus sale or promotion of products or services to UW students, faculty or staff (e.g. Campus Brand Ambassadors).

Adult entertainment

Employers may not post any positions related to the adult entertainment industry.


What is expected of Career Center users:

Employment professionals participating in any Career & Internship Center services or resources are required to be working within a framework of professionally accepted recruiting, interviewing, and selection techniques as stipulated in the NACE Principles for Professional Conduct.

Job Offers

It is imperative that candidates have a substantial response time to make an informed decision once an offer has been extended.  We recommend that students be given a minimum of two weeks to decide whether to accept a job offer. Considerations can be found at the NACE website.

Some programs and departments have offer timelines and expectations specific to their student population.  Please feel free to refer to the list below for details.  This list is not necessarily exhaustive, so if you are considering extending an offer to a UW student, we encourage you to connect with the Career & Internship Center to determine if any program-specific expectations exist: econeill@uw.edu .

Exploding Offers

Exploding offers and special incentives such as diminishing bonuses or location preference should not be used to encourage early acceptance of a job offer.


Employment/recruitment professionals will maintain confidentiality of student/alumni information regardless of the source and will not release it to any other organization without the prior written consent of the student/alum.

Use of alcohol

The use of alcohol by minors at any point during on-or-off-campus recruiting is prohibited. Any organization violating this policy will no longer be eligible to participate in career events or programs.

Reporting of hiring information

The Career & Internship Center requests employers to inform us of all offers of employment that are extended to students in order to ensure that we maintain accurate statistics regarding student employment. Organizations’ employment records are kept strictly confidential, and used only for statistical purposes.


All hiring and compensation for work performed by student employees is handled directly between the student and the employer. The Career & Internship Center does not perform background checks on students applying for jobs, nor on employers posting job opportunities. Employers and students are encouraged to request reference information from each other as needed to establish qualifications, credentials and overall fit between the employer and the student applicant.

The Career & Internship Center reserves the right to use discretionary judgment based on an organization’s circumstances when determining whether to further grant or limit access beyond this policy.

If you have questions regarding this policy, please contact Career & Internship Center Associate Director Emma O’Neill-Myers at 206.543.9109 or econeill@uw.edu .